Many managers hate meetings as they can drag on and on with little getting accomplished.
However, they typically have no choice in the matter, and must show their face in the meetings to give directions to their team or to get status reports on running tasks.
There is a specific etiquette for managers which should be followed to keep up a professional appearance, such as .
Managers may get dozens of meeting invitations per week.
Depending on how many people or departments you head, you will likely be asked to sit in various meetings with department heads, clients, etc.
While you may be overwhelmed by the invitations and may feel that you are not needed in all of the meetings, you still need to RSVP to say whether or not you will be coming.
Not doing so and simply popping in, or not coming when you are expected, can make a meeting run off track.
Although you may have a lot on your plate, you need to be fully prepared for each individual meeting you attend.
This should involve receiving a meeting agenda, reading it, and compiling information in order to be fully caught up at the meeting.
If you are not sure what is going to be discussed, you may either be lost at the actual meeting, or will stall time with questions that should have been asked prior to the meeting.
Although you are the leader of your team, you should still be respectful in meetings.
Try not to come in late, stay until the end, and allow others to speak.
There are times when you will need to run out of the meeting, or may be required to interject if someone is running off track, but you can do so respectfully rather than rudely.
A manager’s work is not done once the meeting is over as it is up to them to follow up on what was discussed.
If an important project was implemented in the meeting, you need to make sure everyone really understood what needs to be done, and is doing their part.
You can send your team summary or follow up notes, and weekly reminders with checklists to keep on track.
Managers are often bogged down with meetings, but they need to remain professional and follow etiquette, regardless.
Head of Training and Development
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Mark Williams is a learning and development professional, using business psychology and multiple intelligences to create fascinating and quickly-identifiable learning initiatives in the real-world business setting. Mark’s role at MTD is to ensure that our training is leading edge, and works closely with our trainers to develop the best learning experiences for all people on learning programmes. Mark designs and delivers training programmes for businesses both small and large and strives to ensure that MTD’s clients are receiving the very best training, support and services that will really make a difference to their business.