Three Key Factors for Incredible Customer Service

What do you see when you lookat your current customer service team? Do you see a highly functioning group of individuals capable of keeping your clients happy or do you see – well – something else.

I’ve spent years working with customer service representatives as well as HR managers and salesmen. We train IT helpdesk staff on how to hone their own customer service skills; we teach customer service representatives the proper steps for dealing with complaints, and we even provide customer service trainers with their own training courses.

What I’ve found, after years of watching these people in their different roles, is that there are really three core factors that make up a great customer service team. They are:

  • The ability to listen and communicate – with themselves, their customers, and their management teams;
  • Reliability – including consistent responses, fair decision making, respect for others, courtesy, and ultimate dependability; and
  • The ability to solve problems. That’s what they’re there for, right?

Do the members of your current customer service team exhibit these qualities and skills? Are they polite and productive at the same time? Do your customers love working with them?

You should have answers to all of these questions. If not, you need to take a closer look at your team!

Thanks again,

Sean

Sean McPheat

Managing Director

http://www.mtdtraining.com

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Encouraging Positive Conflict

While conflict is generally viewed as a negative term, there are some types of conflict that should be welcome within the workplace. Conflict is a natural reaction, especially in work groups where there are differing personalities, but conflict isn’t always bad.

In some cases, conflict can be friendly. For example, a conflict may occur when one employee feels he has a better idea or plan than another, or if he feels the other person’s idea is flawed. They must then challenge each other in order to come to a final resolution. Without this type of conflict, a business might suffer.

Believe it or not, I implore you to try encouraging conflict, at least on a low level. With that in mind, here are three things you should keep in mind as conflicts arise in your workplace.

 

Recognize those who are brave enough to take a stand. A while back we talked about something known as the spiral of silence, in which employees are afraid to take a stand and voice their opinions. This is a method of conflict avoidance, but in some cases this type of conflict should NOT be avoided. Make sure you thank people who make contributions to discussions, especially if they are supporting a specific cause or position and regardless of the outcome. Professional courage and dedication is an appropriate form of conflict.

Make it OK to disagree. As a manager, are you asking your employees for their opinions or are you asking them to validate your ideas. Sometimes managers tend to formulate plans, ask for opinions, and then ignore the responses they receive. Their actions and attitudes tell their team members that’s it’s really not OK to disagree and, therefore, no one does so. Make sure you are supporting your words with your actions and attitudes. Don’t look down on the criticism you receive, positive or negative.

Support differing opinions. It’s OK to have differing opinions within a workgroup, but the way to prevent those opinions from turning into a negative form of conflict is to ask your employees to back them up with cold hard facts. Being forced to collect data will encourage your employees to remain competitive with teach other without letting their personal opinions drive their arguments. If they have the facts to support their opinions you’ll be able to work through the conflict at hand.

A little conflict in the workplace never hurt anyone, but it’s most productive when it’s friendly and controlled, thus enabling you to find the best ways for dealing with complaints. Are you fostering positive conflict within your work environment?

Thanks again,

Sean

Sean McPheat

Managing Director

http://www.mtdtraining.com

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