Meetings are important in order for managers to get together with their teams, bounce around ideas, collaborate and promote a positive corporate culture.
Why then do most employees and leaders both dread meetings?
Possibly because they end up being incredibly long, boring and a complete waste of time!
If you’re tired of staring at the ceiling while drowning out your employees diatribes, utilise these effective strategies that the very best managers use to plan effective meetings!
Meeting rooms are notoriously stuffy, often small and boring!
Sitting around a conference table in an all-white or beige room puts most people to sleep and is completely uninspiring.
The best managers know that if you want to bring back energy into a meeting, you need to take it offsite.
The biggest benefit of a meeting held outside the confines of the workplace is the chance to get your teammates outside their regular working environment, which is exciting enough.
Remember how much you looked forward to school trips when you were a student?
That excitement doesn’t go away when you get older.
If the weather is right, consider holding the meeting at a park so that your employees can spend time outside, relaxing and connecting with nature.
Indoor meetings can also be productive if held at restaurants or in hotel meeting spaces.
Plan The Time Just Right
Remember that timing is everything when you are planning for a meeting.
Nobody likes a meeting that is set first thing in the morning as you need to rush to work, you may have not eaten and you are simply sitting there thinking about everything you have to get done and haven’t been able to get to yet.
On the other hand, late afternoon meetings aren’t effective either as everyone is tired and looking forward to going home.
When should you schedule a meeting then?
The perfect time seems to be in the late morning, giving attendees enough time to prepare for the meeting, handle urgent tasks, eat breakfast and calmly arrive to the meeting.
When you schedule a meeting for 11AM or 2:30PM, it’s pretty common for people to arrive a few minutes late knowing that not much is accomplished in the beginning and that the meeting will run long anyway.
To keep attendees on their toes, schedule micro-meetings that are short and focus on one specific subject.
Plus, set an odd start and end time for the meeting, such as 11:23AM-11:29AM, which will require your employees to get there on time, knowing that being five minutes late will cause them to miss the majority of the meeting.
Head of Training and Development
Originally published: 5 December, 2017