We’re going to continue our look at the different roles of managers by focusing today on a manager’s role when it comes to dealing with information. As we noted earlier this week, a manager is responsible for monitoring information, disseminating information, and acting as a spokesperson. Let’s take a closer look at what each of those tasks entails.
As a monitor it is your job to keep track of what information is coming in and going out of your organisation. In order to do this you must accept and review information that you receive (whether you asked for it or not) as well as ask the questions needed in order to obtain new information.
The disseminator is responsible for handling and distributing the information he or she has received. This means making sure that subordinates and, in some cases, higher ups receive the information you have gathered – especially if they would not otherwise know about it.
As a spokesperson you may be asked to share information that is pertinent to your particular work group with other work groups within your organisation. In some cases you may be asked to give reports to people who work outside of your organisation. Either way, you’re going to be responsible for the proper transmission of information.
The way you handle information is imperative to the success of not only your own career but your organisation as a whole. Take the time to look at every piece of information you receive and determine whether or not it is really critical and, if it is, make sure it gets shared with the right people as soon as possible!