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Management Blog

Conducting a Knowledge Audit

Now that we’re a bit more familiar with the knowledge management cycle and some of its key factors I’d like to take a few minutes today to discuss the importance of conducting a knowledge audit. A knowledge audit is the process through which you take an inventory of the actual knowledge stored within your organisation and how it is used.

The knowledge audit is incredibly important for a number of reasons. It allows you to identify some of the strengths and weaknesses associated with your organisation’s overall level of progress and method of storage. The following are six signifcant outcomes an audit will provide:

  • First, you’ll be able to identify areas in which you either have too much or not enough information;
  • You’ll be able to identify how good your organisation is at keeping up with current events and then updating its resources with the most up to date knowledge;
  • Your audit will tell you how often your employees or team members are making use of information that is outdated;
  • An audit will usually help you to identify areas in which people are holding on to valuable information that should otherwise be archived and shared with the rest of the organisation;
  • Your audit process will help you to identify places where people are reinventing the wheel, or duplicating each other’s work, because they don’t all have access to the same knowledge; and
  • You will be able to identify resources you may not have known you had available to you, including old pros and those who are experts in certain areas.

The conduction of a knowledge audit is essential to the success of your business. It is imperative that you keep your resources as up to date as possible so that your potential customers see you as a valuable source of information – and want to do business with you instead of your competition!

Thanks again,

Sean

Sean McPheat

Managing Director

MTD Training | Management Blog | Image courtesy of Big Stock Photo

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Digital brain in hands

4 Key Factors in Knowledge Management

Digital brain in handsThe fact that you and your organisation have knowledge to share or use in your day to day operations is one thing. Having a firm grasp on when and how to store that knowledge is another concept altogether. As a manager, it will be your responsibility to determine what knowledge is stored, what is destroyed, and how best to keep it safe.

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learn

What Does Coaching Offer Employees?

learnYou may be ready and willing to start a coaching program with each of your employees. The trick to building a successful coaching relationship relies on three things: you ability to know what you need to encourage your employees to learn, your ability to recognize what new behaviours your employees should be picking up, and your ability to understand exactly what benefits coaching has.
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Aiding Grieving Employees

As much as we hate to deal with it, tragedy can and will strike our families and our employees and can do so at any given time. The loss of a parent, child, or other close family member can be devastating and the last thing your team member is thinking about is work.

Your job will be to help find ways in which your organisation can help your employees deal with their situations. It is incredibly important for you to recognize that a person who returns to work after only a few days, even weeks, is not fully recovered and will not be able to give you 100% of his attention. This is normal and is something you’ll have to learn to work with. Learn More

How To Raise Spirits & Boost Morale In The Workplace

Has your team been having a difficult time lately? Were you extra busy, short staffed, or otherwise strained? As a manager, it’s your job to make sure your team feels motivated and has a positive attitude towards their daily tasks. It’s your job to boost employee morale.

Unfortunately, boosting employee morale isn’t always easy. There’s always someone complaining about something but, in the end, the majority of your team member will appreciate your efforts to be involved in their lives and keep them happy. Here are a few tips for boosting employee morale.

Be Human

You are, first and foremost, a human being. Act like one. Have a little fun, crack a joke, laugh, smile, and let your team members know you are one of them. They’ll like you better for it.

Encourage Input

Do you have a suggestion box where your employees can share creative ideas? If so, do you actually use it or acknowledge submissions? If not, give it a whirl. Let your employees know that you appreciate their ideas, whether you incorporate them into your daily routines or not.  You might even offer a small monthly prize for participating and offering suggestions.

Treat Each Employee as an Individual

Your employees will have better morale, individually, if they feel as though they have a personal career path to follow when they come to work each day. Why not use your next coaching session to help each employee set his or her own long and short term goals and then help them find a way to take the first steps towards meeting them. They’ll feel as though they have a purpose aside from trudging through their 9-5 jobs every day.

Encouragement with Incentives

Offer incentives or goals to your employees each week or month. They don’t have to be elaborate. Have bagels for breakfast on Friday mornings or encourage a group luncheon once a month. Offer a prize for the employee with the highest level or production. Something, anything, they can look forward to will boost morale.

Remember – happy employees are productive employees. What will you do to make their days a little brighter?

Thanks again,

Sean

Sean McPheat

Managing Director

MTD Training | Management Blog | Image courtesy of Big Stock Photo

Management Blog Call To Action

Dealing with Depression in the Workplace

Depression is a very serious issue. More than 10 million people between the ages of 25 and 44 are affected by depression every single year, and many go untreated. What does this mean to you as a manager? It means that at any given time at least one out of every 20 team members you employ may be depressed.

It’s true that some people get “the blues” from time to time but most of them are able to shake their blues off in a day or so. Those who are truly depressed can’t just “shake it off” the way other can. They can’t control the aches in their bodies, the way they are thinking, or the way they act. Before you know it, depression is affecting your employee’s judgement, productivity, and ability to socialize with other team members or clients. Learn More

support

Helping Employees Deal with Change

supportToday’s ever changing economy means one thing – lots of change in the workplace. As a manager, you’ll be responsible for communicating changes within your organisation to your employees but you have a problem. The rumor mill is already running and most of your employees have already gotten themselves caught up in the buzz and may be worried about their jobs. So what can you do to help them stay calm and deal with change on a daily basis? Learn More

Success tips

5 Great Tips To Help Coach Your Employees

Success tipsAs a manager it is important for you to not just dictate instructions to your employees but to coach them along the way. Some of your employees will have more self-motivation than others but in the end they’ll all need just a little bit of coaching to help them meet their career goals. Here are a few simple tips to help you open the lines of communication as you work with each of your team members. Learn More