The Management Blog
Tips & advice to help you improve your performance
Sometimes it really does seem as though there isn’t enough hours in the day to get all of your work done, and if you don’t keep on top of your workload it can easily spiral out of your control. The short infographic below gives you 5 key points to help you manage your time more effectively and keep on top of your day. Learn More
We run many programmes on how to get the best out of your time, and it’s uncanny how many delegates tell us they can’t manage time.
Well, that’s because time can’t be managed! Duh, time does what it wants to do, which is move on without waiting for you to catch up, buddy! Learn More
I’m always looking for new and creative ways to teach people how to manage their time properly. Today I’ve got just a few new time management tips for you to consider as you go about your workday.
Alright, you can’t really plan things that are unplanned but you can set aside a specific block of time in your day during which you will return unplanned phone calls. Planned phone calls are those you have previously agreed to or scheduled. Unplanned phone calls are the ones that interrupt you while you are working on other things. The key is to not allow people to interrup you as you work, instead making it a point to return calls when you are actually available and ready to focus.
Those of us in management positions often want to say “yes” to others when asked for assistance and then later find that the tasks we initially thought might be simple are actually more time consuming than we had originally anticipated. Before saying “yes” to a request you should be asking as many questions as you see fit, determing exactly what will be expected of you if you decide to participate in a task. Don’t be afraid to say “No” if you don’t have the right amount of time to dedicate to a project.
Do you regularly attend “mandatory” meetings in which higher-ups hash the same information over and over again? Maybe they call you together regularly to simply delegate work. Are these things that could easily be handled by memo or email instead of through the use of a time-wasting meeting? Challenge those above you and make sure those meetings are actually “immediate and urgent” before they’re labeled “mandatory.”
Are you ready to take control of your time? Incorporate these time management tips along with some of the others you’ve already learned and you’ll soon find you have taken control of your life back!
With the holiday season quickly approaching I’m sure you’ll find time management to be more difficult than ever before. Between working your regular office hours, attending holiday parties, and preparing your home you’ll find you have less time than you’ve had since – well, last holiday season, most likely!
I thought it would be a good idea to share a few more time management tips to help you control your workflow as you approach the holidays. Hopefully these will help you to keep things running smoothly as you attempt to create extra time for your family and friends over the coming month.
Set Specific Time Limits
Yes, you do need to check your email and keeping up with the news is a part of life, but do you really have to spend half of your day distracted by these simple tasks? Instead set a time limit and stick to it – perhaps you may limit yourself to an hour a day to check your email and read the newspaper. Setting specific limits will keep you from wasting time you could spend doing other things.
Delegate Your Authority
Put those delegation skills to work! There is absolutely no reason you should feel as though you need to do everything on your own. Start sharing tasks with your team members or employees! You’ll not only get your projects completed faster but you’ll strengthen your team by encouraging them to work together!
Get a Grip on Reality
The truth of the matter is that there are only 24 hours in any given day. Period. End of statement. No ifs, ands, or buts. No more, no less. You can’t magically create a longer day, and you (believe it or not) can not go for days on end without food or sleep. Accept the fact that you can only do a certain amount of work within any given day and that the rest will have to wait until tomorrow. You’ll avoid burnout and lead a happier, more productive life.
Add these tips to your time management arsenal and let me know how you’re doing. Have you seen any changes in your workflow over the past months? Are you still working on a time management plan?