How do you keep your employees informed about changes within your organisation? Do you send them an email every time something new comes up? Do you call them into a meeting? Do you simply pass along information as you see individuals, one by one?
The problem with these methods of communication is that someone always seems to miss out on an important point. Someone is sick the day of the meeting or one employee asks a prying question and ends up with more information than the others.
Producing a regular newsletter is a great way to share valuable information with both your employees and your clients but if you’re having trouble communicating with your employees you can keep it at an internal level. Use the newsletter to make formal announcements about changes to procedure, about upcoming events, or to praise employees for a job well done. Give your employees ample space to make their own contributions, if need be, and find ways to get everyone involved. You may even want to add a “letters to the editor” section where you can answer questions that were raised after you published previous editions.
Newsletters can be fun and are really easy ways of communicating. You will never have to worry about whether or not everyone is on the same page – they’ll all get the publication and you’ll know they all got the same information at the same time.
Start by keeping things simple. Publish a one-page newsletter with important information. If it works, try to grow your newsletter. If not, scrap it for another idea!
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Mark Williams is a learning and development professional, using business psychology and multiple intelligences to create fascinating and quickly-identifiable learning initiatives in the real-world business setting. Mark’s role at MTD is to ensure that our training is leading edge, and works closely with our trainers to develop the best learning experiences for all people on learning programmes. Mark designs and delivers training programmes for businesses both small and large and strives to ensure that MTD’s clients are receiving the very best training, support and services that will really make a difference to their business.