Organising your working and personal life is not just important these days…it’s vital.
You simply cannot manage everything you have to do in the time you have to do it, so it’s important to have good organisational skills, and the most pertinent is how you organise your working day.
It’s no surprise that our Resilience Training is so important because everyone needs to get more done in less time so managers today need a very high level of resilience and need to be able to hand stress.
Fifty or sixty tears ago, we may have organised ourselves based on what was most urgent in our day. Improvement in efficiencies was the key to getting things done.
We would have our ‘to-do’ lists and we would prioritise to achieve our goals. We would try to get more things done, or the same things done, only quicker.
Then came along Steven Covey’s ‘two-dimensional’ time management matrix, where we compared the urgency against the importance. That’s become a staple topic in every Management Training Course since!
Based on Benjamin Franklin’s ideology, we compare our urgent tasks against what we see as important, and organise our schedules around those.
Excellent organisational skills starts with analysing what jobs need to be done and working to a schedule to complete them.
One of the most effective things you can do is prioritising your priorities, based on how significant the results will be for you and others.
Everything that seems to cross your path doesn’t have to be a priority. Identify what really is vital to be completed today and what isn’t. That will help you with the ‘urgency’ framework.
Set the priorities so that you have a clear view of what needs to be done. Then analyse the important tasks.
These are tasks that will take you closer toward your specific goals and objectives. You also need to identify which of your tasks are most significant in the long run. Improving your organisational skills revolves around working on things that will significantly build results in ways that will help you achieve your pre-determined goals. Having to deal with overwhelm won’t help you achieve much.
Pick those things that will prove significant in the long run.
Calculating how much time each piece of work requires takes practice but will be well worth it. The time something takes will be proportional to the value it holds in your work and private life. Having excellent organisational skills also means partitioning your work so you don’t get bored or lose concentration. If you work better with small chunks of work, then do so.
That three-hour task doesn’t have to be done all at once.
You can divide it up into smaller time periods, so you don’t lose your focus half-way through. There is no perfect way to approach a big project, but most people seem to feel better if it’s divided up into chunks. Don’t make it appear bigger than it really is.
Be aware of how you personally approach tasks, and let them fit into your style, not the other way around. Learning organisational skills at work is the step towards reaching the pre-determined goal. Mastering those organisational skills at work, gives you an opportunity to be more effective and increase your productivity.
It gives an edge over the other in your professional life as your manager recognises the potential in you. Organisational skills save you from stress in the workplace and undue pressures of life and are priceless as they show you the value of time and the importance of using it wisely. If you master this specific skill, it will open the way to other areas of development within your company.
So, improve your organisational skills to allow you to be more productive in the short term and over longer periods.
Originally published: 11 December, 2019
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