One of the biggest complaints of managers around the globe is meetings.
These professionals complain that meetings permeate their schedule and prevent them from getting anything else done.
Don’t stress when we tell you that you probably should host more meetings—we aren’t trying to make your life harder, but help you and your team work smarter!
Below are 3 reasons why monthly meetings aren’t enough.
Monthly Meetings are Too Long
A typical month has at least 21 or more working days.
If you wait an entire month to meet with your team, a lot of questions, concerns and thoughts will build up.
This is the main reason that meetings tend to run so long—because there is so much to discuss.
The problem is that most of us tend to tune out after a certain amount of time. In fact, the majority of us tune out after just 10 – 18 minutes.
If you hold meetings at least once (or more) per month, you can cut the dreaded one hour meeting down to 15, keeping up interest and energy levels!
Monthly Meetings Let Too Many Mistakes Happen
As a manager, you are responsible for overseeing your employees and making sure they are working efficiently and properly.
Even if you are confident in the skills and expertise of your team, your role requires you to provide constant and continuous feedback to keep the ball rolling smoothly.
Not checking in with your staff for a month can lead to make issues that are caught too late to fix.
However, holding informal, yet frequent catch ups helps everyone collaborate and be on the same page about progress.
Monthly Meetings Hurt Corporate Culture
Employees are so busy at work, they often don’t find the time to interact with their colleagues.
Meetings offer a common place for everyone to meet, discuss work-related content and brainstorm.
However, this is also a time for employees to bond with each other, laugh and share personal anecdotes.
Doing so just once a month can hurt the company culture by a lack of time together.
Instead, allowing staff members to get together frequently will foster their interpersonal communication, teamwork and overall relationships.
The main thing to remember about meetings is that they should be individualised for your company’s needs.
Some can benefit from micro meetings, which are just 5 minute sessions to answer top questions and check in with each other.
Others can treat employees to a weekly working lunch where the food is provided, but the talk is limited to work topics.
As long as you figure out what is best for your department, remember that it is your job to make sure the team members meet frequently to promote corporate culture, loyalty and productivity.
Senior Management Trainer and Consultant
Originally published: 12 June, 2018